Documents containing the school journey travel insurance policy and cover note can be downloaded below:
Further information in relation to insurance for school trips can be found on our Appendices webpage.
Should you have any further questions please contact
It is good practice for schools to encourage pupils with health care needs to participate in school trips, wherever safety permits. Sometimes the school may need to take additional safety measures for outside visits. Arrangements for taking any necessary medication will also need to be taken into consideration. Staff supervising excursions should always be aware of any health care needs and assess the relevant emergency procedures. If staff are concerned about whether they can provide for a pupil’s safety, they should seek medical advice from the parent / carer, NHS Grampian, School Nurse or the pupil’s GP.
Physical activity can benefit a pupil’s social, mental, physical health and well-being. Some pupils may need to take precautionary measures before, during or after exercise, and/or need to be allowed immediate access to their medication if necessary. Staff supervising sporting activities should be aware of relevant medical conditions and emergency procedures.
When arranging Residential Trips for children and young people the procedure defined for the administration of medication in this guidance must be adhered to and not amended. It is recognized that parents / carers may wish to be prepared in the event that their child may require medication such as paracetamol or calpol that is not linked to a Supporting Children and Young People with Health Care Needs and Managing Medicines in Educational Establishments May 2024 12 medical condition, or an illness that was evident before the trip commences. In this case, the procedures and protocols as laid out in this guidance still apply ie. safe storage, consent and record of administration.
Schools cannot provide the medication- this must be provided by the parent / carer. School staff can only administer it with parental consent. Parents / carers can seek this medication from their Chemist, and it must have a dispensary label on it, which can be acquired at the Chemist via Minor Ailments. In the unlikely event the Chemist is unable to provide this service schools can accept the medication without a dispensary label, but parent / carers should be asked to label the medication appropriately with their child’s name, date of birth and intended dosage. This would be accompanied by the consent form (Med Form 1) that would detail the same information. This is only to be implemented when the attempt to seek a dispensary label has been denied.
Packeted / tablet forms would be worth consideration to save space and weight where many parents / and carers choose to do this. This would need to be arranged as part of the preparation procedures of the Residential Trip.
This information can be found on page 11 of the following document:
If parents/carers would like for school staff to administer medication then they must complete and return a request form which can be downloaded below:
Tick awareness is a vital part to enjoying outdoors safely. Resources containing information about tick awareness and the steps needed to protect against ticks and Lyme disease can be found on the Lyme Resource Centre website.
A downloadable medical information and consent form can be found here: